Demo:Guild Admin — FreeAdmin panel with Free plan limits: 50 members, 15 respawns, 3 admins.
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Player Guide

Everything you need to know to use TheGuildHub as a guild member.

1 · Verify Your Character

Verification links your Tibia character to your account so the system can enforce rank-based permissions and track your reservations correctly.

✓Verify CharacterLink your Tibia character — data pulled from Tibia.com1Enter character nameGuilee2Copy verification codeTGH-8f3a9c2d-verify⧉3Paste on Tibia.comCharacter page → Edit → Comment4Click Verify✓ Verify Character✓Guilee verified successfully — character linked to your account
1

Go to Verify Character

Click Verify Character in the sidebar or profile menu. You can also visit /verify.
2

Enter your character name

Type your character name exactly as it appears on Tibia.com — it is case-sensitive.
3

Copy the verification code

The app generates a unique code. Click the copy button.
4

Paste it into your character comment on Tibia.com

On Tibia.com: your character page → Edit → paste the code in the Comment field → Save.
5

Click Verify

The app fetches your character from Tibia.com and confirms the code. You are now verified.

Expected result

Your character appears with a ✓ Verified badge in Profile → My Characters. You can now reserve Respawns.

Common mistakes

Case mismatch — the name must match Tibia.com exactly, including capital letters.

Not saving the Comment field on Tibia.com before clicking Verify.

Code expired — codes last 48 hours. Generate a new one if needed.

💡Your code expires in 48 hours. If verification fails, confirm you saved the Comment field on Tibia.com before clicking Verify.

2 · Reserve a Respawn

Respawns use a first-come, first-served queue system. When a Respawn is available, you can reserve it directly. When occupied, join the queue.

⚔ Respawns18 total · 6 available · First-come, first-servedAllAvailableOccupiedQueueDEM1Demon Respawn● AvailableLevel 350+ · All ranksReserveQueue: 0 waitingHYD1Hydra Lake● DarkshadeLevel 300+ · All ranksJoin QueueQueue: 2 waitingActive ReservationDEM1 · Demon Respawn1h 47mremainingCancel
1

Go to Respawns

Visit the Respawns page. Green border = available. Red border = occupied.
2

Click Reserve

On an available Respawn card, click Reserve. A reservation is created for the duration your guild rank allows.
3

Your reservation is active

The Dashboard shows your Active Reservation with a countdown. The card turns blue with your character name.

Expected result

The Respawn card turns blue and shows your character name. Your Dashboard displays 'Active Reservation' with a countdown timer.

Common mistakes

Trying to reserve when you already have an active reservation — cancel it first.

Trying to reserve a Rank Restricted Respawn without the required rank.

Reserving during an active Fixed Claim window — the Respawn is locked until the window ends.

💡Some Respawns are restricted to specific guild ranks. A 🔒 Rank Restricted badge means your rank cannot reserve this Respawn. Contact an admin to check your rank.

3 · Join a Queue

When a Respawn is occupied, join the queue. The system tracks your position and notifies you when it is your turn.

HYD1 — Hydra Lake Queue3 players waiting · estimated wait ~2h 30m🟢DarkshadeActive · 52m remaining#1GuileeYour position — notified when ready ⚡Leave Queue#2IronveilWaiting#3ShadowlanceWaiting
1

Find an occupied Respawn

Occupied Respawns show the current player and remaining time. A queue chip shows how many are waiting.
2

Click Join Queue

Your queue position is shown immediately.
3

Wait for your turn

When the player ahead finishes, you move up automatically. You receive a notification when it is your turn.
4

Accept the Claim within 10 minutes

See the next section for the Claim window details.

Expected result

You see your queue position (#1, #2, …) on the Respawn card. The Dashboard shows 'In Queue' status.

Common mistakes

Missing the 10-minute claim window — enable Discord DMs so you never miss your turn.

Trying to join a queue when you already have an active reservation.

The 10-Minute Claim Window

When you reach the front of the queue, you have exactly 10 minutes to accept the Respawn. This prevents idle players from blocking the queue.

⚡ YOUR TURN!DEM1 — Demon Respawn8:42remaining⚡ Claim Now🔔 NotificationsIn-app alertBell icon (top)Sound alertBrowser chimeDiscord DM⚡ Your turn!
How the Claim window works
  1. The player ahead in the queue finishes their reservation.
  2. The system promotes you from the queue to Claim Pending status.
  3. You receive a notification: ⚡ It's your turn!
  4. You have 10 minutes to click Claim Now on the Respawn card or use /claimaccept in Discord.
  5. If you do not accept within 10 minutes, you are removed from the queue and the next player is promoted.

Expected result

The Respawn card shows '⚡ Your Turn!' and a 10-minute countdown. You receive an in-app notification, sound alert, and Discord DM (if connected).

Common mistakes

Not having Discord connected — if you're away from the screen, you'll miss the DM alert.

Assuming the window resets — it does not. After 10 minutes you move to the back of the queue.

💡Click Claim Now immediately when notified. You have time to travel to the Respawn after claiming.

Set Up Notifications

TheGuildHub sends notifications through multiple channels. Set them up to never miss your queue turn.

🔔 Notifications3 unread⚡Your turn on DEM1!10 min to claim📋Queue: position #1HYD1 queue📢New announcementSoul War SaturdayProfile → PreferencesIn-app notificationsOnSound alertsOnDiscord DMsOnEmail digestOff
🔔
In-app

Notifications appear in the bell icon in the top navbar.

💬
Discord DM

If you have linked your Discord, the bot sends you DMs when it is your turn or a reservation expires.

#️⃣
Discord channel

Guild-wide events (announcements, Fixed Claim releases) are posted to the configured Discord channel.

🔊
Sound

Browser notification sounds play when you reach the front of the queue. Disable in Profile → Preferences.

Expected result

When it is your turn, you receive: an in-app alert in the bell icon, a sound notification in the browser, and a Discord DM if connected.

Common mistakes

Discord DMs blocked — check Discord Privacy Settings → Allow direct messages from server members.

Browser notifications blocked — allow them in browser settings for this site.

💡Enable all three channels (in-app, sound, Discord) for maximum reliability.

6 · Viewing Fixed Claims

Fixed Claims are pre-scheduled recurring reservations. As a player you can view them in read-only mode.

📅 Fixed ClaimsListTodayWeekMonthMonDEM120:0023:00GuileeTueWedDEM120:0023:00GuileeThuFriHYD1SatSun
1

Go to Fixed Claims

Click Fixed Claims in the sidebar. View as list, day, week, or month calendar.
2

Check if a Respawn is claimed

A Fixed Claim badge on a Respawn card shows the active scheduled window.
3

Release if you are the assignee

If assigned to your character and you finish early, use the Release button to make it available to others.

7 · Looking For Team (LFT)

Signal that you are looking for a hunting team and browse other available guild members.

My Profile🛡GuileeLv.580 · Elite KnightAntica · Leader✓ VerifiedDiscord💬Connect DiscordReceive DMs for queue turnsConnect to Discord →You'll receive DMs when it's your turn to claimand reminders before your reservation expires.
1

Set up your LFT profile

Go to LFT → My Profile. Select character, set available days, preferred Respawn type, and add notes.
2

Enable LFT

Toggle Enable LFT to make your profile visible to other guild members.
3

Browse available players

Go to LFT to see members with active profiles. Filter by vocation, level, or availability.
4

Create or join a team post

Go to LFT → My Teams to create a post. Other members can apply to join.